Data Privacy


Hagley Historical and Field Society (HHFS)


      1. Your personal data – what is it?

Personal Data relates to a living individual who can be identified from that data. Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession. The processing of personal data is governed by the General Data Protection Regulation (the “GDPR”).

      2. Who are we?

We are an Historical Society whose interest is the History of Hagley and the surrounding area. We are run by a committee which is the Data Controller and a Data Protection Officer has been appointed. The committee decides how your personal data is processed and for what purposes.

      3. How do we process your personal data?

The HHFS Committee complies with its obligations under the “GDPR” by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data.

     4. We use your personal data for the following purposes:-

  • To administer membership records
  • To manage our own accounts
  • To inform you of news, events, activities, meetings or cancelled meetings

      5. What is the legal basis for processing your data?

Explicit consent of the data subject so that we can keep you informed about news, events, activities and meetings; administer membership records and manage our own accounts

      6. Sharing your personal data

Your personal data will be treated as strictly confidential and will not be shared outside the society

       7. How long do we keep personal data?

We keep your personal data for six years

      8. Your rights and your personal data

Unless subject to an exemption under the “GDPR”, you have the following rights with respect to your personal data:-

  • The right to request a copy of your personal data which HHFS holds about you
  • The right to request that HHFS corrects any personal data that is found to be inaccurate
  • The right to request your personal data is erased where it is no longer necessary for HHFS to retain such data
  • The right to withdraw your consent to the processing at any time
  • The right to request that the data controller provide the data subject with his/her personal data and where possible, to transmit that data directly to another data controller, (known as the right to data portability)
  • The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing
  • The right to object to the processing of personal data
  • The right to lodge a complaint with the Information Commissioners’ Office

      9. Further processing

If we wish to use your personal data for a new purpose, not covered by this Data Protection Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new  processing.

      10. Contact Details

To exercise all your relevant rights, queries and complaints, in the first instance please write to  our Data Protection Officer by email to

You can contact the Information Commissioners Office on 0303 123 1113 or via email or at the Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire SK9 5AF